After editing a page, you have several options for saving and publishing your changes:

  • Draft Save: Save your changes as a draft to continue editing later.
  • Publish: make your changes live immediately.
  • Schedule Publish: Set a future date and time for your changes to go live.

Each time you save or publish, a version of the page is stored in SPP's version control system, allowing you to view and compare previous versions.

Premium subscribers can use approval workflow features to control which users have the ability to publish changes.

Save content

Saving content edits

When a new page is added to a site, a draft version is created, allowing users to make content edits before the page is published. This draft is stored in the Drafts folder in the Sitemap until it is published.

Users can also make draft edits to existing live pages by saving a new, unpublished version. This enables behind-the-scenes content editing until the draft is ready to go live.

How to Make Draft Edits

  1. Make content edits to the draft page as required.
  2. Open the Publishing Panel by selecting the Save function on the Toolbar (or selecting the Edit function on the Toolbar if the page is not in Edit Mode)
  3. Choose the green Save Changes button from the Publishing Panel. This will update the contents of a new draft page or create a new, unpublished version of a live page.
Saving changes

Saving changes

Draft Alerts

  • Page is Pending Approval - This page version is newer than what appears to visitors on your live site.
    • Site Admins and Project Leads, are able to 'Approve Version' which will publish the current version immediately.

    • Site Users, are able to 'Submit for Approval' which will submit to a Project lead/Site Admin in the workflows.

💡User Tip: Choose the 'Save Changes' option from the Publishing Panel when making edits, rather than 'Publish' or 'Submit to Workflow', until all final edits are completed. This reduces the number of page versions created and avoids confusion and noise associated with Workflows (if enabled).

Publish draft

Publish Content Edits

Once all content edits have been finalized on a draft project page, the project can be published to make it ‘go live’.

Method 1 Publishing Panel

  1. From the Project Page select the 'Save' function in the Toolbar (this will appear where the Edit function is when not in Edit Mode).
  2. Select the blue Publish Page or Submit to Workflow button in the Publishing Panel (depending on the User's publishing permissions)

Method 2 Draft Notification Message

  1. Navigate to the draft project or page. It will display a notification 'Page is Pending Approval.' and provide an option to Approve version (or Submit to Workflow)
  2. Select the Approve Version or Submit to workflow button in the draft notification message

💡User Tip: Users can add notes to each version in the Publishing Panel to clearly document changes made to a page. These notes will be visible in the Versions Panel and in any Workflow notifications that are sent (if enabled).

Discard draft

Discarding Draft Edits and Pages

To discard unwanted draft edits:

  1. Open the Publishing Panel after making content edits.
  2. Click the red Discard Changes button to undo changes and revert to the previously saved version.

⚠️Warning: While the Discard Changes (on published pages) and Discard Draft (on draft pages) functions appear similar in the Publishing Panel, be aware that the Discard Draft option will permanently delete the entire draft page, not just the edits that have just been made as would happen when selecting the Discard Changes option.

🎯Key Actions

The launch of a new page or updates to an existing page can be scheduled to publish at any time or date.

This feature is particularly useful if you need to send multiple drafts or new versions live at the same time or publish changes outside of business hours.

To schedule publishing, open the Publishing Panel in the same way you would when manually publishing a page. Then click the clock icon next to the Publish changes button.

This will present options to set the specific date and time you would like the draft page or new version to be published. It will automatically be configured to the timezone of your site.

Set the desired date and time and select the Schedule button.

After this has been done, a notification will appear on the page detailing the scheduled date and time.

You also have the option to publish the page immediately by selecting the Publish Now button or can cancel the scheduled publish by selecting the Cancel Scheduling button.

Cancelling the scheduling will keep the page in a draft state until it is ready to be published again.

Scheduling with Workflows Enabled

If you have Approvals Workflows enabled on your site and do not have publishing rights, your scheduled publishing will need to be sent to an Approver (e.g. Project Lead) to approve the page.

If they do not approve the page prior to the proposed schedule publishing date, the page will not be published until after it is approved.

For sites with workflows enabled, you can set up a workflow simply by assigning Users to various user roles. By default, this can be done on a project level by assigning both a Project Lead and a Project Author.

As a Project Author does not have publishing rights, they will need to submit all of their changes to the Project Lead for review and publishing.

If you are assigned as a Project Lead and other Users have submitted their proposed changes to you via a Workflow, you can view a list of all workflow requests in the Workflow area of the Dashboard.